# Bill Capture & AP Processing for CPA Firm Administrators

> AI pulls bills from every channel, extracts line items, assigns GL codes using Public Accounting Ops patterns, routes approvals, and sends payment files to Canopy — processing cost per invoice drops from $15 to under $2.

- **Role:** [CPA Firm Administrator](https://calish.com/workflows/for/cpa-firm-administrator/)
- **Category:** [Finance & Accounting](https://calish.com/workflows/category/finance-and-accounting/)
- **Specialty:** [Public Accounting Ops](https://calish.com/workflows/specialty/public-accounting-ops/)
- **Action:** Bill Capture & AP Processing
- **Canonical URL:** https://calish.com/workflows/bill-capture-and-ap-processing-for-cpa-firm-administrator/

## The Problem

Invoices arrive via email, PDF, mail, and vendor portals — CPA Firm Administrators re-key them into Canopy, chase GL codes and approvers, and still end up with duplicates and late fees.

## What We Build

AI pulls bills from every channel, extracts line items, assigns GL codes using Public Accounting Ops patterns, routes approvals, and sends payment files to Canopy — processing cost per invoice drops from $15 to under $2.

## Tools & Integrations

- Canopy
- Karbon
- TaxDome
- Google Drive

## How It Works

1. **Discovery call.** We map your current bill capture & ap processing process and identify where AI saves the most time.
2. **Build & integrate.** We build the workflow and connect it to the tools you already use — no software changes required.
3. **Review & refine.** You review the results, we fine-tune until it matches your standards, then it runs on autopilot.

## Tool-Specific Implementations

- [Canopy](https://calish.com/workflows/with/bill-capture-and-ap-processing-for-cpa-firm-administrator-with-canopy/) — Bill Capture & AP Processing built natively in Canopy
- [Karbon](https://calish.com/workflows/with/bill-capture-and-ap-processing-for-cpa-firm-administrator-with-karbon/) — Bill Capture & AP Processing built natively in Karbon
- [TaxDome](https://calish.com/workflows/with/bill-capture-and-ap-processing-for-cpa-firm-administrator-with-taxdome/) — Bill Capture & AP Processing built natively in TaxDome

## Related Workflows

- [Tax Document Gathering for CPA Firm Administrators](https://calish.com/workflows/tax-document-gathering-for-cpa-firm-administrator/)
- [Tax Return Review for CPA Firm Administrators](https://calish.com/workflows/tax-return-review-for-cpa-firm-administrator/)
- [Client Status Communication for CPA Firm Administrators](https://calish.com/workflows/client-status-communication-for-cpa-firm-administrator/)
- [Bank & Credit Card Reconciliation for CPA Firm Administrators](https://calish.com/workflows/bank-and-credit-card-reconciliation-for-cpa-firm-administrator/)
- [AR Collections & Dunning for CPA Firm Administrators](https://calish.com/workflows/ar-collections-and-dunning-for-cpa-firm-administrator/)
- [Month-End Close Checklist for CPA Firm Administrators](https://calish.com/workflows/month-end-close-checklist-for-cpa-firm-administrator/)

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