Prior Authorization Submission for Therapy Practice Managers
Cut prior authorization submission time by 7 days for Therapy Practice Managers.
The Problem
Prior auths for Mental Health procedures sit in SimplePractice queues for days — the patient reschedules, the surgeon's OR time goes unused, and the practice eats the margin.
What We Build
AI checks payer-specific PA requirements, pulls the chart from SimplePractice, submits the PA with clinical justification, and tracks status — turnaround drops from 7 days to under 48 hours.
Tools & Integrations
How It Works
Discovery Call
We map your current prior authorization submission process and identify exactly where AI saves the most time.
Build & Integrate
We build the AI workflow and connect it to the tools you already use — no software changes required.
Review & Refine
You review the results, we fine-tune until the workflow matches your standards — then it runs on autopilot.
Frequently asked
How long does prior authorization submission take manually for therapy practice managers?+
In most mental health firms, prior authorization submission consumes hours per matter or per week that AI can absorb. The exact savings depend on volume, but firms with mature workflows typically see 7 days improvement within the first quarter after deployment.
Can AI handle prior authorization submission without losing accuracy?+
Yes — every workflow uses human-in-the-loop. AI does the deterministic 80% (data extraction, classification, routing); your therapy practice manager keeps every judgment call. Nothing ships without a defined approval point.
Will this require switching from SimplePractice?+
No. The automation runs on top of your existing SimplePractice setup using its API or agent integration — no migration, no parallel system, no license changes. Your team keeps using SimplePractice exactly as before.
How quickly can a therapy practice manager team deploy this?+
Most engagements ship the first working workflow in 2–4 weeks from kickoff: discovery call → fixed-price scope → build → review/refine. After that it runs on autopilot, with us monitoring for drift.
Is prior authorization submission automation worth it for a small mental health firm?+
If your therapy practice managers spend 5+ hours per week on prior authorization submission, the ROI is clear. The build pays back inside the first quarter at that volume — and the time savings compound, since the workflow keeps running once deployed.
What happens when SimplePractice or our process changes?+
Workflows are versioned and monitored. When SimplePractice pushes API changes or your firm changes process, we update the workflow within days — no rebuild required.
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Ready to automate prior authorization submission?
Book a free 30-minute call. We'll walk through your current process and show you exactly how this workflow would work for your team.