Surgical Case Scheduling for OB-GYN Practice Managers
Stop letting surgical case scheduling eat your ob-gyn practice manager's week.
The Problem
Booking a Obstetrics & Gynecology case means coordinating surgeon, facility, anesthesia, equipment, and PA — one missing piece delays the patient by weeks.
What We Build
AI orchestrates the booking across Epic and facility systems, verifies insurance, confirms PA, and secures equipment — time-to-surgery drops and OR utilization climbs.
Tools & Integrations
How It Works
Discovery Call
We map your current surgical case scheduling process and identify exactly where AI saves the most time.
Build & Integrate
We build the AI workflow and connect it to the tools you already use — no software changes required.
Review & Refine
You review the results, we fine-tune until the workflow matches your standards — then it runs on autopilot.
Frequently asked
How long does surgical case scheduling take manually for ob-gyn practice managers?+
In most obstetrics & gynecology firms, surgical case scheduling consumes hours per matter or per week that AI can absorb. The exact savings depend on volume, but firms with mature workflows typically see meaningful improvement within the first quarter after deployment.
Can AI handle surgical case scheduling without losing accuracy?+
Yes — every workflow uses human-in-the-loop. AI does the deterministic 80% (data extraction, classification, routing); your ob-gyn practice manager keeps every judgment call. Nothing ships without a defined approval point.
Will this require switching from Epic?+
No. The automation runs on top of your existing Epic setup using its API or agent integration — no migration, no parallel system, no license changes. Your team keeps using Epic exactly as before.
How quickly can a ob-gyn practice manager team deploy this?+
Most engagements ship the first working workflow in 2–4 weeks from kickoff: discovery call → fixed-price scope → build → review/refine. After that it runs on autopilot, with us monitoring for drift.
Is surgical case scheduling automation worth it for a small obstetrics & gynecology firm?+
If your ob-gyn practice managers spend 5+ hours per week on surgical case scheduling, the ROI is clear. The build pays back inside the first quarter at that volume — and the time savings compound, since the workflow keeps running once deployed.
What happens when Epic or our process changes?+
Workflows are versioned and monitored. When Epic pushes API changes or your firm changes process, we update the workflow within days — no rebuild required.
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Ready to automate surgical case scheduling?
Book a free 30-minute call. We'll walk through your current process and show you exactly how this workflow would work for your team.