Warranty & Manufacturer Claim for HVAC Company Owners
Cut warranty & manufacturer claim time by 3–5x for HVAC Company Owners.
The Problem
Residential & Light Commercial HVAC warranty claims to manufacturers (Carrier, Trane, Lennox, etc.) eat hours per claim — and the team only files the easy ones, leaving thousands in unclaimed warranty money on the table.
What We Build
AI files warranty claims from ServiceTitan job data, assembles the documentation, submits to the manufacturer portal, and tracks reimbursement — warranty recovery climbs 3–5x.
Tools & Integrations
How It Works
Discovery Call
We map your current warranty & manufacturer claim process and identify exactly where AI saves the most time.
Build & Integrate
We build the AI workflow and connect it to the tools you already use — no software changes required.
Review & Refine
You review the results, we fine-tune until the workflow matches your standards — then it runs on autopilot.
Frequently asked
How long does warranty & manufacturer claim take manually for hvac company owners?+
In most residential & light commercial hvac firms, warranty & manufacturer claim consumes hours per matter or per week that AI can absorb. The exact savings depend on volume, but firms with mature workflows typically see 3–5x improvement within the first quarter after deployment.
Can AI handle warranty & manufacturer claim without losing accuracy?+
Yes — every workflow uses human-in-the-loop. AI does the deterministic 80% (data extraction, classification, routing); your hvac company owner keeps every judgment call. Nothing ships without a defined approval point.
Will this require switching from ServiceTitan?+
No. The automation runs on top of your existing ServiceTitan setup using its API or agent integration — no migration, no parallel system, no license changes. Your team keeps using ServiceTitan exactly as before.
How quickly can a hvac company owner team deploy this?+
Most engagements ship the first working workflow in 2–4 weeks from kickoff: discovery call → fixed-price scope → build → review/refine. After that it runs on autopilot, with us monitoring for drift.
Is warranty & manufacturer claim automation worth it for a small residential & light commercial hvac firm?+
If your hvac company owners spend 5+ hours per week on warranty & manufacturer claim, the ROI is clear. The build pays back inside the first quarter at that volume — and the time savings compound, since the workflow keeps running once deployed.
What happens when ServiceTitan or our process changes?+
Workflows are versioned and monitored. When ServiceTitan pushes API changes or your firm changes process, we update the workflow within days — no rebuild required.
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Ready to automate warranty & manufacturer claim?
Book a free 30-minute call. We'll walk through your current process and show you exactly how this workflow would work for your team.