# Referral Management & Loop Closure for Oncology Practice Managers with Varian

> AI triages incoming referrals by acuity, schedules them into open slots in Flatiron OncoEMR, and chases outgoing referral loop closure with consulting providers — no referral gets lost. Purpose-built for teams running Varian — uses the native API or agent integration so nothing leaves the system of record.

- **Tool:** [Varian](https://calish.com/workflows/tool/varian/)
- **Role:** [Oncology Practice Manager](https://calish.com/workflows/for/oncology-practice-manager/)
- **Specialty:** Medical Oncology
- **Category:** Communication & Outreach
- **Canonical URL:** https://calish.com/workflows/with/referral-management-and-loop-closure-for-oncology-practice-manager-with-varian/

## The Problem

Incoming Medical Oncology referrals sit in fax queues and Flatiron OncoEMR work lists, and outgoing referrals die without loop closure — both cost the practice revenue and clinical quality.

## What We Build in Varian

AI triages incoming referrals by acuity, schedules them into open slots in Flatiron OncoEMR, and chases outgoing referral loop closure with consulting providers — no referral gets lost. Purpose-built for teams running Varian — uses the native API or agent integration so nothing leaves the system of record.

## Varian Integration Approach

1. **Audit your Varian configuration.** We map the specific Varian objects, custom fields, and workflows the automation needs to touch for your medical oncology practice.
2. **Build on the Varian API or agent.** Integration happens inside Varian — no data leaves the system, no parallel tool for your team to learn, no license changes.
3. **Human-in-the-loop handoff.** Every automation routes exceptions back to a human in Varian with full context — AI handles the 80%, your team owns the judgment calls.

## About This Workflow

- [Referral Management & Loop Closure for Oncology Practice Managers](https://calish.com/workflows/referral-management-and-loop-closure-for-oncology-practice-manager/)
- AI triages incoming referrals by acuity, schedules them into open slots in Flatiron OncoEMR, and chases outgoing referral loop closure with consulting providers — no referral gets lost.

## Other Varian Automations

- [Daily Denial Worklist Triage for Oncology Practice Managers](https://calish.com/workflows/with/daily-denial-worklist-triage-for-oncology-practice-manager-with-varian/)
- [Claim Denial Appeal for Oncology Practice Managers](https://calish.com/workflows/with/claim-denial-appeal-for-oncology-practice-manager-with-varian/)
- [New Patient Intake & Chart Prep for Oncology Practice Managers](https://calish.com/workflows/with/new-patient-intake-and-chart-prep-for-oncology-practice-manager-with-varian/)

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