Custom AI workflow automation for ob-gyn practice managers operating in the Houston market — built on the Epic and athenahealth stack most Houston obstetrics & gynecology teams already run.
OB-GYN Practice Managers in Houston compete on speed — the firms that automate the back-office work on Epic win the market for obstetrics & gynecology clients, and the ones that don't fall behind on margin.
AI sends the intake packet via Epic, ingests responses, requests records from prior providers via HIE/fax, verifies insurance, and pre-populates the chart — patient arrives and the provider is ready.
AI triages incoming referrals by acuity, schedules them into open slots in Epic, and chases outgoing referral loop closure with consulting providers — no referral gets lost.
AI sends personalized, channel-optimized reminders (SMS/email/voice) per patient preference, offers reschedule slots, and fills openings from the recall list — no-show rate drops to under 6%.
AI drafts the encounter note from the visit audio and prior chart, populates orders and billing codes, and queues it for provider sign-off — charts close same-day, every day.
AI reviews every encounter in Epic, flags missing specificity, suggests the supported code, and queues physician queries — revenue per encounter climbs and audit risk falls.
AI runs eligibility 72 hours before every appointment, flags inactive or changed coverage, and triggers patient outreach for new info — write-offs from bad eligibility drop 85%.
AI segments patient balances by likelihood-to-pay, drafts personalized payment-plan offers from Epic, and handles the digital payment flow — patient collections climb 40%.
AI classifies each refill request against protocol, auto-approves routine refills with provider sign-off, and escalates anything requiring clinical judgment — nurse hours return to clinical work.
Remote-first engagement. We work with ob-gyn practice managers in Houston and the surrounding metro — no travel required, no software switch.
