Custom AI automations designed for the daily challenges nonprofit bookkeepers face. Stop doing manually what AI can handle.
AI segments the AR aging, drafts personalized dunning emails by stage, logs promises-to-pay in QuickBooks Online, and flags accounts that need a human collections call — DSO drops 12–18 days.
AI runs the close checklist, prompts owners for missing items, flags JE variances over threshold, and writes the close memo — close window compresses from 10 business days to 4.
AI manages the PBC list, pulls each requested schedule from QuickBooks Online, answers auditor follow-ups from the workpapers, and logs every deliverable — audit fees drop and the controller gets their week back.
AI validates receipts against policy, auto-codes expenses, flags out-of-policy items with a clear reason, and routes approvals — expense report cycle time drops from 9 days to same-day.
AI monitors nexus thresholds, pulls transaction data from QuickBooks Online, prepares state-by-state returns, and logs filings with evidence — nexus risk is tracked in real time, not discovered at audit.
AI identifies 1099-eligible vendors from QuickBooks Online, chases missing W-9s, prepares 1099-NEC and 1099-MISC filings, and submits to the IRS — January 31 becomes a non-event.
AI monitors QuickBooks Online transactions in real time for duplicate payments, split invoices, ghost vendors, and round-dollar patterns — flagging anomalies within 24 hours instead of 10 months.
AI pulls actuals from QuickBooks Online, compares to budget and prior year, writes narrative commentary on drivers, and publishes the board deck on day 5 — controller spends Friday on strategy, not copy-paste.
These are just examples. If you're a nonprofit bookkeeper with a repetitive process that's eating your time, we can probably automate it.
